DEPUTY DIRECTOR HUMAN RESOURCE MANAGEMENT AND ADMINISTRATION

1. Job Purpose

The holder of the position will be responsible for ensuring the Agency has requisite Human Resource capacity that is adequately developed to enable it to deliver on its mandate. The holder will develop and implement effective administrative policies, procedures and processes. The holder will also be responsible for providing strategic policy direction and leadership in human resource management and development, as well as overseeing administrative services and ensuring prudent use of financial and physical assets.

2. Remuneration

Salary Scale: Ksh 179,093 – Ksh 232,821 p.m.
House Allowance: Ksh 45,000 p.m.
Commuter Allowances: Ksh 12,000 p.m.
Leave: 30 days per year
Medical Cover: Comprehensive medical cover in accordance with existing KSA HR Policy and Procedures Manual, and Terms and Conditions of Service.
Terms of Service: Three (3) year Contract; eligible for renewal for a further 3 years of service based on Satisfactory Performance and Competence.
Probationary Period: The new appointee will serve an initial six-month probationary period, and will only be confirmed in their substantive positions following satisfactory performance during the period.

3. Required Qualifications and Experience

1. Master’s Degree in any of the following disciplines: Human Resource Management, Business Administration, Public Administration, Finance, Accounts, Sociology, Supply Chain Management or equivalent qualifications from a recognized university or institution.
2. Bachelor’s Degree in in any of the following disciplines: Human Resource Management, Business Administration, Public Administration, Finance, Accounts, Sociology, Supply Chain Management or equivalent qualifications from a recognized university or institution.
3. Post graduate diploma in human resource management or its equivalent from a recognized institution.
4. Registered as a Professional Member with the Institute of Human Resource Management (IHRM) and in good standing
5. Valid practicing licence and
6. Certificate of Completion of a Senior Management Course (or equivalent) lasting not less than four (4) weeks from a recognized institution.

Previous relevant work experience required

At least ten (10) years working experience in public or private sector, four (4) of which must be in senior management.

4. Key Tasks/Responsibilities

1. Provide guidance in the development, interpretation, implementation and review of Human Resource management and administration policies, standards and guidelines.;
2. Steer implementation of Terms and Conditions of Service for the Agency, including management of the payroll, compensation, welfare and other incentive / benefits schemes;
3. Analyse staffing levels and manage staff recruitment, deployment, career progression, promotion, discipline as well as succession planning;
4. Establish and institutionalize a knowledge management system to support organizational learning and information retention;
5. Coordinate monitoring and evaluation of training programs, including Training Needs Assessments (TNA) and development of a skills inventory for the Agency;
6. Manage staff exit processes, including separation procedures and processing of terminal benefits;
7. Conduct employee and customer satisfaction surveys to assess service delivery and inform continuous improvement in HR services;
8. Develop and implement risk mitigation and business continuity plans within the HR and administration function, including Business Process Re-engineering (BPR) initiatives.
9. Foster a corporate culture of ethical conduct and good citizenship through stakeholder engagement and internal programs;
10. Develop, review and coordinate implementation of employee performance management systems at the Agency;
11. Implement human resource management rules and regulations in compliance with national labour laws;
12. Institute and maintain human resource management information system and records management system at the Agency
13. Ensure compliance with Human Resource and Administration statutory and regulatory requirements
14. Promote cordial employee relations, values and work ethics at the Agency, and coordinate the institution of grievance handling mechanisms
15. Coordinate reviews and updates of human resource instruments as appropriate
16. Oversee proper maintenance and security of human resource records, to ensure full compliance with the Employment Act 2007 on employee confidentiality as well as the basic staff records to be maintained by employers;
17. Coordinate the day-to-day administrative activities of the Agency including fleet management and maintenance activities;
18. Establish and maintain a catalogue of all Agency’s Assets and Properties, and coordinate disposal of unserviceable and obsolete assets
19. Prepare and implement a maintenance schedule of all Assets in Liaison with other departments and in consideration of the manufacturer’s manual;
20. Coordinate office management services, office accommodation, transport and logistics;
21. Develop and coordinate the Agency’s safety and security management plan;
22. Mainstream national and international human resource frameworks including cross-cutting programmes;
23. Coordinate the Agency’s mentorship and coaching programme;
24. Provide Secretariat to the HRAC responsible for Human Resource Management;
25. Develop and manage staff welfare schemes such as Group Personal Life and accident, medical and insurance schemes;
26. Manage outsourced administrative services where necessary.

5. Functional skills

1. Leadership Skills
2. Decision making skills
3. Analytical skills
4. Communication skills
5. Problem solving skills
6. Negotiation skills
7. Organizational skills
8. Proficiency in computer applications

Behavioural Skills

1. Demonstrated results in work performance.
2. Demonstrated ability to mobilize resources
3. Ability to work under pressure
4. Time management
5. Interpersonal skills
6. Visionary and innovative thinking
7. Attention to detail
8. Target setting